To:

Faculty, Staff and Student Workers

From:

Phillip Harris, Associate Director, Payroll Office

Subject:

Important Year-End Payroll and Tax-Related Deadlines

As the year draws to a close, please be sure to adhere to the Payroll and tax-related deadlines below to ensure that you get paid on time and receive your 2020 W-2 Forms in January.  

Timesheet deadlines 

The biweekly and monthly payrolls for December operate on a compressed processing schedule in preparation for the winter holiday from December 24 thru January 3. The last paycheck in 2020 will be dated December 24 for biweekly employees and December 31 for monthly employees. 

Opt-In to receive your 2020 W-2 forms electronically 

If you are an active employee and wish to receive your W-2 forms electronically, be sure to “Opt-in” through the myAU portal by December 18. 

To “Opt-in”: 

• Log into the myAU portal. 

• Go to Personalized Links and select Work@AU. 
• Click the “W-2 Electronic Consent” and select “Opt-In” to receive your W-2 electronically or “Opt-Out” to receive a paper copy of your W-2 and click “Submit.” 

You may verify your election by clicking on the “W-2 Electronic Consent” again and reviewing the “Consent History’ section. You must give consent to receive an electronic W-2. You may change your election at any time. 

If you have opted for an electronic W-2 form previously, you will receive notice automatically when the electronic form is available – no action is required unless you prefer to change your delivery method to a paper copy. 

• Electronic W-2 forms are expected to be released in mid-January 2021. 
• Paper W-2 form will be mailed and received by January 31, 2021. 

Active employees who “Opted-Out,” or did not complete the electronic consent to “Opt-In” by December 18, as well as inactive employees, will receive a paper version of the W-2 form.  Please allow up to eight days after January 31 to receive your paper version.  If you have any changes to your mailing address, submit your changes online by December 18 as follows: 

Faculty and Staff (non-students): 

• Login to myAU portal. 
• Go to Personalized Links and select Work@AU. 
• Select Employee Contact Information. 
• Click on Change Personal Data button. You will be directed to the online Personal Data Change Form. 
• Answer the appropriate questions and submit. 

Students: 

• Login to https://myAU.american.edu 
• Select Academics tab at the top of the page. 
• Click on Contact Information (Current Students) link. 
• Choose the address you wish to update. 
• Check the box “Preferred Mailing Address.”   
• Update address and then click “Submit.” 
• If you encounter any issues updating your address, please reach out to AU Central at (202) 885-8000 or aucentral@american.edu for assistance. You also can use the self-service portal at help.american.edu. 

PLEASE NOTE: changing your address for mailing purposes will NOT change your payroll tax withholdings.   

If you have questions about submissions of time sheets, leave reports, how to opt-in to receive an electronic W-2 form, changing your mailing address, or any other payroll questions, please contact hrpayrollhelp@american.edu or 202-885-3836.