Meeting Space

• Conference coordinators will place a temporary hold on rooms for your convenience while you inquire about space availability. After 5 business days without confirmation of the event, our office will release the temporary reservation.
• All spaces require a 4-hour minimum for rental. Your 4-hour period includes time for setup and takedown.
• Although you are welcome to meet before 8 a.m. or after 9 p.m., please note that an additional $500 will be charged for each hour before 8 a.m. or after 9 p.m.
• A dedicated conference manager will be assigned to your event to help guide you through the contract and event planning process. 
• Cancellations must be received in writing to conferences@american.edu no less than fourteen (14) days prior to the contracted event date. All cancellations must be made in writing to Conference & Guest Services.

Food & Alcohol

• Meeting space is exclusively catered by Chartwells. If you are interested in catering for your event, visit Chartwells's catering site for more information.
• To serve alcohol at an event, contact your conference coordinator for approval. Alcohol is limited to beer and wine. Alcohol is prohibited in residence halls.
• We do not have a food and beverage minimum for venue rentals.